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Trello: Overview and review of the To-do list management tool

Do you want to manage your To-do list better? Find out all about Trello and what we think of it.
Rédigé par David Lefèvre
Trello
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Are you looking for an efficient tool to organize your daily tasks in a fluid, structured way? Discover Trello, an online task management platform that revolutionizes the way you approach your to-do lists. Trello stands out for its ease of use and flexibility, allowing anyone to create personalized boards to track and prioritize their projects, whether for professional or personal tasks. Thanks to its intuitive drag-and-drop interface, organizing, collaborating and tracking the status of each step becomes child&#8217s play. In this article, we’ll explore Trello’s features in detail, its usefulness in daily task management, and share our views on its effectiveness in optimizing your productivity. Discover how Trello can become your ideal ally in the efficient management of your to-do lists.

What is Trello?

Trello is an online task management platform distinguished by its simplicity and flexibility. Designed to help individuals and teams organize their projects efficiently, Trello uses a visual board system where users create lists and add cards to represent tasks. Each card can contain details such as descriptions, due dates, attached files and comments.

Trello&#8217s intuitive interface lets users drag-and-drop cards from one list to another, making it easy to manage and update task statuses. This visual method helps to quickly visualize what’s in progress, what’s completed and what needs attention. In addition, Trello offers robust collaboration features, enabling multiple users to work together on the same board, assign tasks and comment directly on the cards.

Whether you&#8217re managing professional projects, planning events or even managing personal tasks, Trello easily adapts to everyone&#8217s needs thanks to its modular, customizable structure.

Who is Trello  designed for?

Trello is for anyone looking to organize their tasks in a clear, collaborative way. Whether you’re a professional looking for efficient project management or a student looking to keep track of homework, Trello offers a flexible, intuitive solution. Teams can coordinate their efforts in real time thanks to visual charts and customizable lists. Individuals can structure their days and prioritize their activities simply by dragging and dropping cards from one list to another. With its user-friendly features and ability to adapt to a variety of needs, Trello is the ideal tool for anyone looking to improve their daily organization.

What are Trello’s features?

Trello offers a diverse range of features designed to simplify task management and improve user productivity. Here’s a detailed overview of the main features of this online project management tool.

Intuitive Visual Tables

Trello’s tables are the foundation of its intuitive interface. Each table represents a project or initiative, divided into vertical lists that can represent process steps, task statuses, or various categories. Users can create, delete and reorganize these lists as required.

Flexible Task Maps

Trello cards are central elements for representing specific tasks, ideas or information. Each card can be customized with descriptions, due dates, colored labels and attachments such as files or external links. They can be moved from one list to another by simple drag & drop, making it easy to manage priorities and track progress.

Real-Time Collaboration

Trello fosters collaboration with the ability to invite members to each board. Users can assign tasks to specific members, add comments and feedback to boards, and receive real-time notifications of updates and activities. This enables smooth communication within teams, even remotely.

Power-Ups and Integrations

Power-Ups are integrated extensions to Trello that add extra functionality. For example, they enable the integration of calendars, dashboards, time management tools and external services such as Slack, Google Drive or Dropbox. These integrations enhance efficiency by centralizing information and facilitating interoperability with other applications used on a daily basis.

Automation with Butlers

Butler is an automation tool integrated into Trello that lets you program recurring or conditional actions. For example, Butler can automatically move cards from one list to another at a certain time, send automatic reminders to team members, or archive cards once they&#8217ve been completed. This functionality helps to simplify repetitive processes and maintain proactive project management.

Security and Privacy

Trello ensures data security by offering advanced privacy options. Users can define who can view and modify each table, as well as the level of visibility of maps and comments. Sensitive information can be protected while enabling effective collaboration between authorized members.

Mobile and Accessibility

Trello is available on a variety of platforms, including mobile apps for iOS and Android. This enables users to manage their projects and tasks on the move, automatically synchronizing updates between all connected devices. Mobile accessibility ensures maximum flexibility for users working away from the office.

Customization and Flexibility

Every user can customize their Trello experience to suit their specific preferences and needs. Options such as customized table backgrounds, predefined card templates and custom automation rules allow Trello to be adapted to a variety of workflows and usage contexts, whether for professional projects, studies or personal activities.

Trello can be customized to meet the specific needs of each user.

What are the advantages and disadvantages of Trello?

Advantages

  • Very simple and ergonomic
  • Automations and integrations
  • Accessible pricing
  • Free, comprehensive version
  • Kanban visualization: Trello is the best tool on the market in this space, with all Kanban-related features and tons of automation tools.
  • Flexibility: although Kanban remains at the heart of Trello, the tool opens up other possibilities for organizing and visualizing workflows. As a result, it is suitable for any type of event and structure of any size.
  • Very rich template library: this tool provides numerous templates for quickly creating maps. This works very well for routine, easy-to-anticipate processes such as IT work orders.

Disadvantages

  • Trello works best for small projects containing a few large files. Other more comprehensive tools recommend for larger projects with more files.
  • Creating new tasks and assignments for large projects on Trello can be a hassle, as everything is organized in tables.
  • The dashboard requires each project to have labels unique to that project. There is no universal labeling system in this application.
  • A minor drawback of the free plan is that some features require a paid subscription. Monthly or annual rates start at $9.99, but this price can increase depending on the number of users.

How much does Trello cost?

Trello suggests several different pricing plans:

  • Free: This plan offers unlimited boards and web and mobile app automation, but limits to 10 boards per workspace. Trello is particularly suitable for small teams or simple projects.
  • Standard: $6 per user per month. This plan adds unlimited boards, increases storage space and enables eventual automation, as well as inviting people to boards compared to the free version.
  • Premium: $12.50 per user per month. This version lets you take advantage of all possible views (calendars, timelines, spreadsheets, dashboards and schedules) to access administration and security features and templates.
  • Enterprise: $17.50 per user per month. The plan adds unlimited workspace, organization-wide permissions, management, authentication and sharing.

What are the alternatives to Trello?

If you don’t want to use this solution for managing your tasks, you can opt for one of its alternatives. These are : Notion, Monday.com, Pipedrive, Slack, Clickup, Notion, Airtable, etc.

Our review of Trello

Trello is an easy-to-use tool for managing any project or process. It’s very efficient and simple to use, which is why many people are already familiar with it. The great thing about the tool is that it gets everyone to agree on things and start working on a project. Anyone who has never used a project management tool can find advantages in Trello.

The tool has recently evolved into a powerful tool like Notion or Monday. Its simple appearance hides an efficient engine; its many integrations and automations enable it to manage more complex processes. This makes it ideal for large organizations with specific needs.

Trello is then an excellent tool for simple projects. However, its limited tools may not be the best option for more complex projects. It can then serve as a free CRM, but it would be considered limited CRM software compared to other paid options on the market.

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